Front Desk Administrator

Date: Jul 20, 2024

Location: Cairo, Egypt

Company: Magrabi

Job Purpose

Provide administrative support and coordination for overall front office activities, including the reception area, mail, large purchasing requests and facilities. Also responsible for directing and coordinating office services and related activities, receiving, and directing guests and visitors.

 

Qualifications and Education:

  • Bachelor degree of business administration – preferably business or finance major.
  • Ability to speak, read, understand, and write English business language
  • High level of proficiency in Microsoft Office applications (especially Excel)
  • Ability to prioritize and organize own work in order to make the most efficient use of time available
  • Communication and relationship management skills
  • Planning and organizing skills, problem solving and details orientation skills
  • Strong PR skills

 

Experience:

  • 0 - 2 years’ experience in the field of office management 

 

Job Responsibilities

 

  • Manage the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image.
  • Manage and coordinate overall administrative activities for the Office, including meeting rooms reservations and tidiness.
  • Supervise the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities.
  • Responsible for the facilities day-to-day operations (such as distributing building access keys and back-up to security access cards, mail, shipments etc.)
  • Develop and maintain office forms and procedures and assist with administrative tasks.
  • Answer central telephone system and directs calls accordingly.
  • Assist visitors with the use of department facilities.
  • Review and ensure all contracts for appearances include necessary specifications.